Sonoma County Office of Education

Policies & Forms

Superintendent’s Policies

An updated version of the Sonoma County Superintendent’s Policy Manual is available online. This is the only version of the Manual that should be consulted for reference. Paper copies and out-of-date PDFs should be discarded. The online Manual is kept up-to-date and you should always refer to the current version to ensure that you have accurate information.

Questions about the Policy Manual should be directed to the County Superintendent’s office at (707) 524-2603.

SCOE Forms

Note on Form Usage
If you are having trouble saving information on a PDF form, save the blank form to your desktop first. Close your browser window and open the form on your desktop using Acrobat Acrobat or Adobe Reader. In order to maintain a clean master, Save As and rename the form before you fill it in.

Accessibility Notice

SCOE is committed to making its online materials and information accessible to individuals of all abilities. We are working to make all our employee forms and documents fully accessible, and hope to complete this soon. In the meantime, individuals may obtain an alternate, accessible version of the content in these documents by contacting webmaster@scoe.org or 707-524-2620 and indicating the name of the document you need assistance with. SCOE staff will respond to your request within two business days.

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Fiscal Services

*Business Services Manual
*SCOE's W-9 (Updated September 2024)
 Acceptable Use Agreement and Email Request Form
 Affidavit for Lost or Missing Receipt
 Affidavit to Obtain Duplicate of Lost or Destroyed Check/Warrant
 Agreement for Consulting Services (Template Instructions)
 Agreement for Consulting Services (Template)
 Agreement for Consulting Services - COVID-19 Disclaimer (Template)
 Agreement for Presenter Services (Template)
 Application to Drive for School Functions Form
 Billing Request Form
 Building Access Request Form
 CalSTRS Retiree Earnings Paid Through Accounts Payable Form
 Cash Advance Form
 CBI Expenditure Report Form
 Certificate of Insurance Request Form
 Claim Against Public Entity Form
 Classified Summer Assistance (CSESAP) Election Form
 Conference and Travel Expense Form 2024 - For Travel Occurring Prior to 11-20-24 (Excel)
 Conference and Travel Expense Form 2024 - For Travel Occurring Prior to 11-20-24 (PDF)
 Conference Approval & Reimbursement Form (Effective 11-20-24)
 Conference Room Reservation Form
 Deposit Request Form (Excel)
 Deposit Request Form (Google Sheets)
 Employee Mileage and Reimbursement Form
 Facilities Use Agreement (Long Term)
 Facilities Use Agreement (Short Term)
 Fixed Equipment Assets Form
 Hazard Report Form
 Independent Consultant Checklist Form
 New Program/ Services Request Form
 Petty Cash Disbursement Form
 PO Change Request Form
 Refund / Adjustment Request Form
 Request to Register Personal Property Form
 SCOE IRS Tax Status Letter
 SCOE Remote Access Guidelines (VPN)
 Signature Authorization Form
 Supplemental Pay Authorization Form
 Travel Advance Form
 Vehicle Request Form


Questions about SCOE forms?
Email webmaster@scoe.org or call 524-2620.

Susie Truelove, SCOE HR Analyst
"Everyone at SCOE has the focus that what we do is to support students, directly or indirectly." - Susie Truelove, SCOE HR Analyst