SCOE IT - Frontline ERP Team

Danielle Boettner, Angie Duplicki, Tracy Lehmann, Marisol Vigil - Business Systems Support

December 2024

SCOE IT/Business Calendar of Events

Add the SCOE IT/Business Calendar to your personal Google calendar and be sure not to miss a SCOE deadline or Frontline ERP Training. From the ERP Activity Tree, go to SCOE Resources → Calendar. From the opened calendar link, click on the    button to add.

12/06/2024 Frontline ERP 1099 Reporting - 9:00 am - 11:00 am   This session covers 1099 activities for 2024 Reporting in Frontline. Please ensure that at least one representative from each District participates in the training and processes. This Training will be offered in a Hybrid Format - In-person in TLC 3 & 4 and via Zoom.   Click here to register

12/12/2024 Frontline W2 Reporting - 9:00 am - 11:00 am   This session covers W2 activities for 2024 Reporting in Frontline. Please ensure that at least one representative from each District participates in the training and processes. The training will be offered in a hybrid format - In-person in TLC 3 & 4 and via Zoom.   Click here to register

12/18/2024 ACA Reporting - 9:00 am - 11:00 pm   This session covers ACA activities and compliance for 2024 Reporting in Frontline. Districts with 50 FTE or more employees must report and furnish 1095-C forms. Please have at least one representative participate in the training and process. This Training will be offered in a Hybrid Format - In-person in the TLC Eagan 3 & 4 and via Zoom.   Click here to register

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Although no new tax preparation webinars are offered by Frontline ERP this calendar year, recorded webinars from last year are available to assist with processing 1099s, W-2s, and ACAs. Please note that the provided links will only work when you are logged into the Frontline ERP software.

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Helpful Reports in Frontline ERP

HR/Payroll
Pay60-ACA Measurement Period (for Districts with more than 50 FTE employees)

This report helps employers verify their compliance with the Affordable Care Act’s shared responsibility provisions by detailing the employer’s obligations regarding the employer’s portion of coverage. It provides information on employees and substitutes who have worked during a specified measurement period. If an employee qualifies as full-time during this period, they must be treated as full-time for benefits purposes during the subsequent "stability period." The report takes into account employee setup, pay details, and any overrides entered through the Employee ACA activity.

Tool & Tips

Employee ACA - Reload Now will be our best friend!

The "Reload Now" flag (when set to YES) will refresh the data for the organization and calendar year. This is especially useful if you've made updates to ACA fields in addons, bargaining units, benefit providers, or employee records. It's perfect because you don't need to reinitiate payroll—this reload feature automatically captures and applies those changes without any extra steps.

Make sure to join us on December 18th to learn more about ACA and this helpful feature!

Finance
ReqPay09 - Cancel Check Register

Run the ReqPay09 – Cancel Check Register to identify any checks that were reported in the prior calendar year but canceled and reissued in the current calendar year. A manual adjustment will be required for the canceled amount in the current calendar year.

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Employee Portal - Frontline ERP for California Portal

As we approach the end of the year, we hope all school districts encourage their staff to take full advantage of the Employee Portal. They can easily access monthly pay stubs and review benefit and leave balances, and the portal also provides early access to W-2 & 1095 (ACA) forms. It's a convenient, secure way to keep track of all your important payroll and benefits details.