SCOE IT - Frontline ERP Team
Danielle Boettner, Angie Duplicki, Tracy Lehmann, Marisol Vigil - Business Systems Support
August 2024
Welcome back! Wishing you all the best as we enter the 2024-2025 Academic Year!
SCOE IT/Business Calendar of Events
Add the SCOE IT/Business Calendar to your personal Google calendar and be sure not to miss a SCOE deadline or Frontline ERP Training. From the ERP Activity Tree go to SCOE Resources - Calendar. From the opened calendar link, click on the 
button to add.
Frontline ERP - FY24 Payroll Working Session (In Person Only)
August 13, 2024 - 9:00am-12:00am
This is an OPEN LAB session. We are offering an opportunity for districts to come to SCOE and work on current projects with support from the Business Systems Support Team. Space is limited to 15 seats. Please Register to ensure we have the space to assist you. Click Here to Register
Frontline/Escape Learning Opportunities
Frontline/ERP creates training resources including an ongoing series of live webinars covering a wide range of topics under the Learning Opportunities link within the software. From the Frontline ERP Activity Tree go to Online Resources - Learning Opportunities to view and register for Upcoming Events. Watch previously recorded webinars / seminars / workshops and gain valuable insight on the On-Demand Events page.
Helpful Reports This Month
HR/Payroll
Employee06 - Monthly Employment Development Department - All California employers must report all of their new or rehired employees who work in California to the New Employee Registry within 20 days of their start-of-work date, which is the first day of work. Any employee that is rehired after a separation of at least 60 consecutive days must also be reported within 20 days. Employers who report electronically must submit two files each month that are not less than 12 days and not more than 16 days apart. No report should be submitted if there are no new or rehired employees to report. Review the EDD New Hire Employee Reporting document found in the SOCE Resources/Forms and Guides - IT Cheat Sheets. Or click the link below to download the document:
EDD New Hire Employee Reporting (pdf)
Did you know you can send out supported reports via the Employee Portal?
Review the Employee Portal Report Attachments document for general directions on attaching a report via the portal. Click the link below to download the documentation:
Employee Portal Report Attachments (pdf)
Need assistance? Send an email to helpdesk@scoe.org.
Employee 10 - Employment Notification - The purpose of this report is to produce a concise report for an employee showing employment information. HR and payroll personnel print these letters for employees at the beginning of every fiscal year. Includes personal information, tax setup, annual earnings and annual district-paid information. There is a signature line at the bottom of the report, and a page break after every employee.
Benefit40 - Open Enrollment Letter - This report is used to create an open enrollment letter, including current contact information and health/welfare elections for verification or change. It provides employees with a form to confirm/change their benefit setup. Benefit managers will run this report during open enrollment.
Finance
ReqPay17 - Independent Contractor Report - Businesses and government entities (defined as a "service-recipient") are required to report specified information to the Employment Development Department (EDD) on independent contractors (defined as a "service-provider").
You are required to report independent contractor information if you hire an independent contractor and the following statements all apply:
- You are required to file a Form 1099-MISC for the services performed by the independent contractor
- You pay the independent contractor $600 or more or enter into a contract for $600 or more
- The independent contractor is an individual or sole proprietorship
Districts must report independent contractor information to the EDD within 20 days of either making payments totaling $600 or more or entering into a contract for $600 or more or entering with an independent contractor in any calendar year, whichever is earlier. Businesses that transmit electronically must submit 2 monthly reports that are not less than 12 days and not more than 16 days apart. Submit reports only for new independent contractors.
Review the Independent Contractor Reporting document found in the SOCE Resources/Forms and Guides - IT Cheat Sheets. Or click the link below to download the document:
Independent Contractor Reporting 2024 (pdf)
ReqPay05 - Payment Register - The purpose of this report is to get a list of payments for a vendor, by status, by date range or other criteria.
Did you know this report highlights payments of interest with certain symbols?
- * (asterisk) - payment to a different vendor
- ! (exclamation) - prepaid payment
- @ (at sign) - liability payment
- ? (question mark) - name on check/advice is different from the payment
- F - final payment
Want to learn more? Each report has a web link ( 
) that will take you to the Frontline Documentation about the report and the report sample!
