SCOE IT - Escape Team

Danielle Boettner, Angie Duplicki, Tracy Lehmann, Kimberly Lingle - Business Systems Support Analysts

SCOE IT/Business Calendar of Events

Escape - New User HR/Payroll
July 6, 2023 - 9:00am-11:00am Click here to register

SCOE IT is hosting an in-person Escape HR/Payroll New User hands on workshop - This workshop is designed for HR/Payroll staff that have been in their positions for under a year. We will cover; Employee Management Tabs, Search Favorites, Managing list & Data grids, Employee Leaves, Manual Pay, Pay History, Tips & Tricks, Reports and more.

Escape - New User Accounts Payable
July 6, 2023 - 1:30pm-3:00pm Click here to register

SCOE IT is hosting an in-person Escape - Accounts Payable New User hands on workshop. - This workshop is designed for Accounts Payable staff that have been in their positions for under a year. We will cover; Vendor Records, Vendor Requisitions - Order Types, Ap Payments - Payment Transactions, Searching - Search Favorites, Managing list & Data grids, Reports and more.

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Frontline/Escape Learning Opportunities

Just-In-Time Webinar - Year End Close
July 20, 2023 - 9:00am-10:00 am * Free Click here to register

This session will focus on the step-by-step procedures for closing the fiscal year, including requisition and journal entry review, and warehouse and fixed asset physical inventory. The agenda includes rolling forward accounts, including expiration dates and general account management.

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Escape Finance

Did you know you can enter FY23 AP Payments after July 1, 2023? (based on district timelines)

Starting July 1, 2023 the system will default to 2024 {2023/2024}, but you can change it to 2023 {2022/2023} to create a payment for FY23. The system will automatically do the necessary journal entries between the fiscal years. Be sure to create separate payment batches for each Fiscal Year.

• System will automatically create the Journal Entries for each year
  
  • FY23: Debit Exp Obj Code/Credit 9529 {Acct Payable Setup Current Year}
    
    • 9529 ending balance will roll to 9510 beginning balance when beginning balances are posted
    • FY24: Debit 9510 {Accts Payable Prior Year}/Credit 9110 {Cash}
• Based on activity permissions
• Be sure to follow District practices and procedures
• Dates for Current Year Payments are set in the Organization Record

Did you know FY23 AR Receipts can be entered to create accruals after July 1, 2023? (based on district timelines)

Starting July 1, 2023 the system will default to 2024 {2023/2024}, but you can change it to 2023 {2022/2023} to make entries in Enter AR Receipts or Receipt Transactions to create accruals. This will create the necessary journal entries without going to the Year End Closing activity until final close. Do not combine Fiscal Years in a batch.

Escape HR/Payroll

Are your Benefits set up to annualized? If your district is making manual adjustments to True-Up for the Summer Premium/s then the answer is no.

Example: Example: Benefits are not Annualized

• The system uses a simple calculation each month to determine the Summer Bucket
  
  • Monthly Premium divided by number of Pay Cycles
  • Summer Bucket does not equal Previous July Premium or Future July Premium
  • Manual Adjustment will need to be done to true-up

Example: Example: Benefits are Annualized

• System uses an Annualization calculation to determine the Summer Bucket
  
  • System setup determines which summer premiums are being paid - Prior or Future
  • Premium/s are divided by Pay Cycles
  • Summer Bucket will equal to Prior July Premium or Future July Premium (depending on setup)

Let the system do the work for you! Schedule your complimentary Benefit review now =) Helpdesk@scoe.org