SCOE IT - Escape Team
Danielle Boettner, Angie Duplicki, Tracy Lehmann, Marisol Vigil - Business Systems Support
December 2023
SCOE IT/Business Calendar of Events
Add the SCOE IT/Business Calendar to your personal Google calendar and be sure not to miss a SCOE deadline or Escape Training. From the Escape Activity Tree go to SCOE Resources - Calendar. From the opened calendar link, click on the 
button to add.
12/01/2023 - Escape 1099 Reporting - 9:00 am - 12:00 pm This session covers 1099 activities for 2023 Reporting in Escape. Please plan to have at least one representative from each District participate in the training and processes. This Training will be offered in Hybrid Format - In person in Redwood C and via Zoom.
Click here to register.
12/07/2023 - Escape W2 Reporting - 9:00 am - 12:00 pm This session covers W2 activities for 2023 Reporting in Escape. Please plan to have at least one representative from each District participate in the training and processes. This Training will be offered in Hybrid Format - In person in Redwood C and via Zoom.
Click here to register.
12/15/2023 - ACA Reporting - 9:00 am - 11:00 pm This session covers ACA activities and compliance for 2023 Reporting in Escape.Districts with 50 FTE or more employees must report and furnish 1095-C forms. Please have at least one representative participate in the training and process. This Training will be offered in Hybrid Format - In person in Redwood C and via Zoom.
Click here to register.
Frontline/Escape Learning Opportunities
12/07/2023 - W2 Preparation 9:00 am - 10:00 am - FREE Join us to review the entire W2 process, including setup, loading, reviewing your list, troubleshooting, creating a test file, and generating/printing W2s.
Click here to register
12/14/2023 - ACA Preparation 9:00 am - 10:00 am - FREE This webinar focuses on ACA processes, including reviewing data collection and review, defaults, and ACA processing fields. The agenda covers changes for this year’s filing, checking your setup, reviewing reports, and generating the files.
Click here to register
Helpful Reports in Escape
HR/Payroll
Pay60 - ACA Measurement Period (for Districts with more than 50 FTE employees)
This report helps employers ensure that they are meeting the requirements for the shared responsibility for employer’s portion of the Affordable Care Act. The report provides detail on employees and substitutes who have worked over a specified period of time (measurement period). If the employee meets the requirements for being considered full-time during the measurement period, the employee must be treated as a full-time employee for benefits purposes for a subsequent "stability period."This report considers employee setup, pay detail, and overrides entered via the Employee ACA activity.
Finance
ReqPay09 - Cancel Check Register
Run a ReqPay09 – Cancel Check Register to determine if any checks were reported in prior calendar year and canceled and reissued in current calendar year. A manual adjustment will need to be made for the canceled amount in the current calendar year.
Tool Tips
Employee ACA - Reload Now will be our best friend!
The Reload Now flag (if set to YES) will reload data for the Org and Calendar year. This is perfect if you made changes to the ACA fields in addons, bargaining units, benefit providers, and employee records. Why is it perfect? Because you DO NOT need to reinitiate pay, the Reload feature picks up these changes automatically.
Make sure to join us on December 15th to learn more about ACA and this helpful feature!
Employee Portal
I can’t get into my portal! Do I have the correct link?
We have been getting a lot of inquiries in regards to employees not being able to access their portal. It turns out, when an employee simply uses Google to search for the “Frontline Portal” it does not bring you to the SCOE Frontline Portal and will send you on an endless loop of entering in your information.
Please ensure your employees and HR/Payroll staff are using the correct link shown below:
https://portal.scoe.org/#/login
